Summary:The AP Specialist will be primarily responsible for the full-cycle of accounts payable for their assigned accounts. Other duties may include processing recurring receivable transactions, banking assistance, account reconciliation and other projects as assigned. General Responsibilities:· Match vendor bills to purchase order and receiving documentation (three-way matching).· Accurately process matched bills, up to 100 plus lines of data entry.· Resolve receiving and billing discrepancies in a timely and professional manner.· Process and apply vendor credits and return authorizations.· Prioritize vendor bills according to payment terms and vendor relationships.· Process credit card authorizations for vendor payments.· Respond to all vendor inquiries.· Reconcile vendor statement to ensure accounts are current and paid in a timely manner; research and correct discrepancies.· Monitor open purchase orders; research and follow up with receiving for paperwork not received.· Protect organization’s value by keeping information confidential.· Comply with and support established policies, guidelines and schedules including assisting other organizational personnel uphold the established policies and procedures.· Assist in month end and year end closing as needed.· Prepare 1099’s and maintain vendor W-9 files.· Assist with data analysis for budgeting and forecasting.· Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices and established department workflow.· Ability to communicate effectively in a professional manner, verbally and in writing, with internal and external partners.· Effectively investigate problem areas and suggest solutions.· Assist with other projects as assigned including clerical functions. Core Competencies· Customer Focused. Dedicated to meeting customer (external and internal) expectations and requirements.· Action Oriented. Hard working and enthusiastic to complete tasks and improve performance of self, department and company. Uses logic to solve problems with effective solutions. Follow through on issues through resolution.· Informative. Able to provide accurate and concise information to the people who need to know in a timely manner.· Team Oriented. Ability to work productively with a small group and willing to perform a wide range of tasks to help the team and organization reach their goals.· Focused on Details. Enjoys working with routine data and specifics. Is thorough, precise and organized in work. Job Requirements· MUST HAVE at least 2 years of accounts payable processing, preferably within a three-way matching system.· High school diploma required; college courses or degree in accounting preferred.· Ability to work in a fast paced, multi-tasking environment.· Ability to communicate with accounting based and non-accounting based personnel in a clear and concise manner.· Intermediate Microsoft Office skills (Excel, Outlook, Word).· Efficient and accurate typing and 10-key abilities.· NetSuite experience preferred.· Ability to work in an open office environment. This job description is intended to describe the general requirements for the performance of this job. It is not a comprehensive list of duties, responsibilities or requirements. Other duties not listed here may be assigned as needed.
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